Help for Add to My Calendar

In the Event Actions window where you clicked Help, the events that you selected in the website calendar appear at the top. If you selected more than one event, you probably have to scroll to see them all.

Event details in Event Actions window

In the bottom half of the window, you see a list of calendar programs.

Personal calendar programs list

To add the events from the website calendar to your personal calendar, select the calendar program that you use. You may be asked for some additional information or to sign in to your email account.

If you want more instructions

If you'd like detailed instructions about adding events using a particular calendar program, click the name of the program below. (Click the name again to hide the instructions.)

Yahoo!™ Calendar

What you see when you select Yahoo! calendar depends upon whether you're adding a single event or multiple events to your personal calendar.

If you're adding a single event

  1. When you click Add to My Yahoo! Calendar, a new browser window opens. Sign in to your Yahoo! email account.
  2. On the Yahoo! Calendar page, click Add to My Calendar.

    Your Yahoo! calendar appears with the event on it.

If you're adding multiple events

  1. When you click Add to My Yahoo! Calendar, you're prompted to sign in to your Yahoo! email account. It's safe to sign in. We don't store or share your Yahoo! ID and password information.
  2. Type your ID and password, choose the event type, and then click Add to My Yahoo! Calendar.
  3. You see a confirmation message that says Done. From the menu on the left of the Event Actions window, choose another action you want to take with the events or click Close Window.
Microsoft® Office Outlook® Calendar

Depending upon which Internet browser and operating system you're using, you have different options for adding events to your Outlook calendar.

Options differ by browser because one of the options involves downloading an add-in. This add-in requires an Active X control. Internet Explorer on Windows supports Active X controls. Many other browsers don't.

Microsoft Internet Explorer and Windows

If you're using the Internet Explorer browser with Windows XP or Windows Vista, you'll have a couple of different experiences, depending upon what is already installed on your computer. After you select Microsoft Office Outlook Calendar, you might see:

Two or three options

Note You see the 1st option only when you're adding a single event

One button

If you see one button, an add-in called EventPlus is already installed on your computer.

If you see two or three options, EventPlus is not yet installed on your computer. Selecting Add directly to Outlook with EventPlus gives you the opportunity to install it.

To learn more about each of the three options, click the links below:

Another browser or operating system

If you use Windows operating system and a browser other than Internet Explorer or if you use Mac OS with any browser, you'll see either:

  • Two options.

  • A request to provide an email address to have the meeting request sent to you in email.

To learn more about each option, click the links below:

Install and use the EventPlus add-in

If EventPlus isn't already installed on your computer, the first time you add events using EventPlus, you must install the add-in.

After the add-in is installed, you can add events to your Outlook calendar with one click.

Note To install the EventPlus add-in, you must have Microsoft .NET Framework version 1.1 on your computer. As of April 25, 2007, you could install version 1.1 (and the latest service pack) from this page on the Microsoft website. Even if you already have a later version (2.0) of .NET Framework on your computer, you still need to install version 1.1 for the EventPlus installation to work. The two versions of .NET Framework can co-exist on your computer without problems.

To install the add-in and add events

  1. Click Add directly to Outlook with EventPlus.
  2. Click Install EventPlus for Outlook.

  3. In the File Download - Security Warning dialog box, click Run. Click Run again.
  4. In the installer, click Next to accept the default settings and install EventPlus in the C:\Program Files\Trumba\CalendarSync\ folder. Click Close when the installation is finished.
  5. Back in the web page, you see a confirmation message that says Done. From the menu on the left of the Event Actions window, choose another action you want to take with the events or click Close Window.

Next time you open your Outlook calendar, you'll see the events you just added.

Tip If you install EventPlus using the instructions described above, you can uninstall it at any time using Add/Remove Programs in the Windows Control Panel.


To add events with EventPlus already installed

  1. Click the Add to My Outlook Calendar button.

  2. You see a confirmation message that says Done. From the menu on the left of the Event Actions window, choose another action you want to take with the events or click Close Window.

Next time you open your Outlook calendar, you'll see the events you just added.

Open the event as an appointment

If you're adding a single event, you can download the event as an iCalendar (.ics) file. The file opens as an Outlook meeting request that you can accept.

  1. Click Open as a new appointment, and then click Download iCalendar File.

  2. A dialog box opens. Exactly what the dialog box looks like depends upon which Internet browser you're using. If you have the option, click Open to open an Outlook meeting request. Click Save and Close to add the event to your calendar.

    If you must save rather than open the file, an iCalendar (.ics) file is downloaded to your computer. To add the event to your Outlook calendar, click the Calendar button in the Outlook Navigation pane. On the File menu, click Import and Export. In the Import and Export Wizard, select Import an iCalendar or vCalendar file, and then click Next. Locate the file, and then click OK.

  3. Click Save and Close to add the appointment to your Outlook calendar.

Next time you open your Outlook calendar, you'll see the event you just added.

Receive meeting requests in email

If you choose to receive meeting requests in email, you'll receive event invitation messages. You can accept the invitation to add the event to your Outlook calendar.

  1. Click Email me a meeting request.
  2. Type your email address, and then click Send to My Outlook Calendar.

  3. You see a confirmation message that says Done. From the menu on the left of the Event Actions window, choose another action you want to take with the events or click Close Window.
  4. Open Outlook. Accept each event invitation you receive to add the events to your calendar.
Windows Live™ Calendar
  1. Click Add to My Windows Live Calendar.

  2. If you see the Windows Live sign in page, sign in to your Windows Live account.
  3. When adding a single event to your Windows Live calendar, you will be taken directly to the Windows Live Add an Event page. Your event information will be prepopulated in the form to the extent possible. You will be able to include additional information about the event, such as your Availability. Click Save to add the event to your Windows Live calendar.
  4. When adding multiple events to your Windows Live calendar you'll see a page of links, one for each event. Click on each link and you'll see an Add an Event page for that event.
  5. After you've added or decided not to add all of the events, you can close the page of event links. That will return you to the Event Actions window. From the menu on the left of the Event Actions window, choose another action you want to take with the events or click Close Window.
Apple® iCal® Calendar

To add events to your iCal calendar, you download the events as iCalendar (.ics) files. When you open the files, iCal automatically starts and asks you to choose a calendar where you want the events added.

  1. Click Download iCalendar File.

  2. If your browser is set to open downloaded .ics files, iCal starts and prompts you to choose the calendar to which you want to add the downloaded events.

    Tip If you have not set your browser to open safe files after downloading, you'll have to import the iCalendar files into iCal.

  3. You see a confirmation message that says Done. From the menu on the left of the Event Actions window, choose another action you want to take with the events or click Close Window.
Google™ Calendar

How you add events to your Google calendar differs slightly depending upon whether you're adding a single event or multiple events.

  1. Select Available or Busy, depending upon how you want the event time to display on your Google calendar.
  2. Click Add to My Google Calendar.
  3. If you're:

    Adding a single event

    1. If you see the Google Accounts window, sign in to your Google account.
    2. Set the event options you want, and then click Save Changes.

      Google confirms that the event was created. Click Cancel.

    Adding multiple events

    1. Click the link for the first event.
    2. If you see the Google Accounts window, sign in to your Google account.
    3. Set the event options you want, and then click Save Changes.
    4. Google confirms that the event was created. Click Cancel.
    5. Click the link for each additional event, and repeat steps 3 and 4.
  4. You see a confirmation message that says Done. From the menu on the left of the Event Actions window, choose another action you want to take with the events or click Close Window.

Tip Content in the Description field may get truncated. This happens because of a limit that Google places on the overall size of URLs used to add events to calendars.