Submit an event using the event submission form
What type of event submission information do you need?
Tips for successful submissions
To make your event submission process as smooth as possible, pay attention to a few key tips.
I can't figure out how some parts of the form work
Follow these guidelines for filling out some of the trickier parts of the event submission form.
If you're asked to select the category your event fits into, it's a good idea to select the category before you fill out any other fields. Sometimes the form's fields change depending upon the category you choose.
If the website provides information about the category field, be sure to read it before you choose.
For location, provide as much information as you can. If possible, provide enough information so the location could be mapped. For example, in addition to a venue name and a street address, provide a zip code.
In some cases, you might see a type-to-search or drop-down-list location field.
These field types are common in large organizations where most events occur in specific venues on the organization's campus.
Date and time options
When calendar publishers set up submission forms, they make decisions about what date and time options to offer. On your form, you may not see all of the options described here.
Select a start date for the event. Unless the event lasts more than one day, the start date is also the end date.
If the event lasts all day, select All Day. Otherwise, select the time that the event begins.
When you create an event, you have two options for setting its length. You can specify:
For most events, duration is best but, if you're creating an event that lasts more than one day, you may want to specify start and end dates and times.
Tip To create an open-ended event with no specific end time, click Specify End, and then set the end time to match the start time.
Use this field to provide a link to a website that contains additional information about your event. Be sure to type the full URL including the http. For example, type http://www.google.com instead of google.com.
The link appears in event details that open when calendar visitors click the event title.
The Notes field is your opportunity to provide additional information about your event. Notes appear either on the website calendar itself or in the event details that calendar vistors see when they click the event title.
While it's important to provide the key event information visitors need, it's also important to present that information as concisely as possible.
Tip On some forms, you might see an HTML toolbar at the top of the Notes field. Use buttons on the toolbar to add formatting to the event notes. For example, you can make words bold, add a horizontal rule, or include a numbered or bulleted list.
What if I'm submitting a repeating or multi-day event?
The calendar publisher determines what types of repeating and multi-day event options are available on the submission form. On your form, you may not see all of the options described here.
If you're setting up an event that repeats regularly, follow these basic steps:
Example repeating and multi-day event setups
Follow these examples to set up common but trickier types of repeating and multi-day events.
What if I have to withdraw or cancel an event?
When you submit an event, you receive a confirmation email message that looks something like this:
It's a good idea to hang onto that email message for a while. If the event you submitted gets canceled, you realize the submission contained an error, or you just decide not to list the event on the site, you can click the Withdraw event submission link in the message to withdraw or cancel the event.
After you click the withdraw link, you see a page that lists options for why you want to withdraw the event and a Withdraw Submitted Event button.
It's safest just to select The event has been canceled. If the publisher already added the event to the live calendar:
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