To work with calendars in Trumba® Connect, it helps if you understand four ways in which calendars and events work together:
Calendars own events
The calendar where you create an event owns that event—unless you assign ownership to some other calendar.
Ownership matters when you want to get rid of events. You can't remove events from calendars that own them. To get rid of an event from the owning calendar, you have to delete the event.
You control event ownership in the Owning Calendar section in the Event Information form.
- To open the Event Information form, click Add Event above the displayed calendar or click the title of any existing event.
Tip If you can't change ownership for an event, the event belongs to a calendar for which you do not have editing permission.
Events and calendars are color-coded
The title of a calendar, its events, and its name in the calendar list are all the same color.
This color coding makes it possible for you to tell at a glance what calendar you're looking at and which calendars own which events.
Tip If you don't like the color of a calendar, you can change it. In the calendar list, click the arrow to the right of a calendar's name. Choose the new color that you want to use.
You can mix events from one calendar into other calendars
Sometimes you want to display events on one calendar that actually belong to another calendar. For example, suppose your organization sponsors product seminars. You might create one top-level calendar for each product and subcalendars for each seminar level. By mixing all of the subcalendars into the top-level calendar, you can see and update the entire seminar schedule at once.
I don't know the difference between top-level calendars and subcalendars
Note Mixing in calendars in the calendar list in the editing environment has no effect on events that appear in your published calendar. During the publishing process, you choose which calendars you want to mix in to the published view.
To mix events into the displayed calendar (and hide them again)
- Click the arrow to the right of the calendar that you want to display, and then click Go to calendar.
- In the calendar list, select the check box to the left of the calendars that you want to mix in to the displayed calendar.
Product B seminars is displayed. Events from the Level 1, Level 2, and Level 3 calendars are mixed into the displayed calendar.
- To hide mixed-in events, clear the check box next to the calendar's name in the calendar list.
Please tell me more about mixing in events.
You can add events from one calendar to another calendar
If you want an event from Calendar B to actually become part of Calendar A, you add the event from Calendar B to Calendar A. Calendar B still owns the event but adding events to a calendar lets you do things with the events that you can't do when the events are only mixed in. For example:
- You may want to export your calendars to create backups of your event information. Mixed-in events don't export. To export the events on Calendars A and B at the same time, you would have to add the events from Calendar B to Calendar A, and then export Calendar A (or vice versa).
- Suppose you share Calendar A with another Trumba account holder. If events from Calendar B are mixed in to Calendar A, the person you share with can't see them. To make Calendar B events visible to the person you share with, you have to add them to Calendar A or share Calendar B with the person as well.
This event, owned by Product B - Level 1 (brown calendar), has been added to Product B Seminars (orange calendar). The event retains the color of the owning calendar.
Notes about adding events to calendars you intend to publish
- Adding events from one calendar to another is something you do to manage your events in the editing environment. Do not use this method to control which events appear on your published calendar.
Please tell me how to control which events appear on my published calendar.
- If you add events to a calendar in the editing environment and then publish the calendar, the events you added show up in the published version. How the events appear depends upon whether or not you mix in the owning calendar during the publishing process. For example, suppose you publish a calendar called Product B Seminars. You added two events to Product B Seminars from a calendar called Product B - Level 1.
This picture shows the result of mixing Product B - Level 1 into Product B Seminars during the publishing process. The color of the added Level 1 events indicates that they belong to the Product B - Level 1, the owning calendar. The owning calendar takes precedence.
This picture shows the result of publishing Product B Seminars without mixing Product B - Level 1 in during the publishing process. The color of the added Level 1 events indicates that they belong to the Product B Seminars calendar.