Add multi-day events

A multi-day event is an event, such as a conference or workshop, that takes place over the course of more than one day.

You add multi-day events the same way you add any other event but, in addition, you specify an end date and, optionally, an end time.

Editing environment: How a multi-day event looks in Month view

Editing environment: How a multi-day event looks in 3-day view

What you can learn here

• How to add a multi-day event
• Multi-day events on your published calendar

How to add a multi-day event

My multi-day event isn't typical. I need help setting up a special case.

1. Click Add Event above a calendar.
2. In the Event Information form, provide a description, location, and other required information for the event.
3. For Start, choose the day and time the event starts.
4. For Duration, click Specify End.
5. For End, choose the day and time the event ends.

   Tips

   • Instead of specifying a start and end day and time, you can select All Day Event and specify the duration in number of days.
   • DO NOT use the Repeat option when setting up multi-day events.
6. If you want to change the owning calendar or also show the event on other calendars, make your selections on the right.

   What happens when I also show an event on another calendar?

7. Click OK.

Multi-day events on your published calendar

You can control how multi-day events display on your published calendars using the calendar view settings that you access on the Calendar Spuds tab in the Publishing Control Panel.

This section focuses on the 2 settings that affect the display of multi-day events the most: Include events that started in the past and Label ongoing events.

Tip The settings that affect multi-day events are not relevant for, and therefore not available with, all calendar views.

I'd like more details about how to set up calendar views.

The following image shows a multi-day workshop, Making the perfect cup, displayed in a 3-column calendar view. The image illustrates the two most important settings related to multi-day events. You can find a description of each setting following the image.

A multi-day workshop displayed in a 3-column calendar view

Include events that started in the past

Assume you're viewing the calendar on March 6, the second day of the Making the perfect cup workshop.

Even though the workshop started in the past, it still displays on the calendar because the Include events that started in the past calendar view setting is selected.

Selecting Include events that started in the past means that multi-day events still display even after their start dates have passed.

Tip For list-type views, such as List, Classic Table, Compact List, or 3 Column, selecting Include events that started in the past also means that multi-day events will be repeated in each event grouping (for example, week or month) in which they fall. Learn more about grouping options for calendar views.

Label ongoing events

To make it clear when events span multiple days, you can add labels to multi-day events. You can use the default label (Ongoing through), or, as shown here (and outlined in red in the calendar above), add your own custom label (Continues until).

Setting multi-day events to be labeled and customizing the label to say Continues until.