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Event announcements and reminders
Note The features described in this topic are available for Trumba Connect account holders only. (To see your account type, click Account Settings and look under Subscription Information.) If you'd like to learn more about the benefits of Trumba Connect accounts, please contact Sales.
When you want to let people know about a special event on your Trumba® Connect calendar, you can send an announcement and/or reminders to them by email. After the initial message is sent, you can choose to schedule up to two follow-up reminders that are sent automatically at the time you specify.
Tip If you want only a limited number of people to know about an event, you can make the event private (that is, you can hide the event) and then send announcements to the target audience. Learn more.
When you set up the announcements and reminders, you can customize the introductory text that appears in each message. You can even use the HTML editor or your own source code to format the message text, insert links and images, add lists, and more.
NOTE The announcements and reminders described here are NOT related to event registration or invitations to register. If you want to set up event registration or remind people you already invited to respond, see Set up event registration and Manage event registration responses.
What you can learn in this topic
Note Before you can send event reminders and invitations, you have to set up a distribution list for the event. You do this on the Distribution List tab of the Event form. Learn about setting up an event's distribution list.
How to set up and send announcements and reminders
Note You send event announcements and reminders independently of scheduled or one-time calendar email that you might already have set up. Likewise, the distribution list you set up for a specific event is independent of your calendar email list.
Default messages for announcements and reminders
About customizing the appearance and header and footer for announcements and reminder email messages
You customize the appearance and header/footer of announcement and reminder email messages on the Email tab in the Publishing Control Panel.
The styles and content of announcements and reminders are controlled by the Event Email event email spud.
Tip Event Email spud settings also apply to email reminders that calendar visitors set up for themselves from your live calendar.
Note Currently, announcements and reminders that you send to others do not use the background color set in the Reminder spud. Instead, they use a white background. If you customize the Reminder spud, make sure that the text colors will be legible on a white background in addition to any other background color you set.
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