The NIH Data Management and Sharing (DMS) Policy, effective January 25, 2023, applies to all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data.

This includes all NIH-supported research regardless of funding level, including: extramural grants, extramural contracts, intramural research projects, and other funding agreements.

Researchers are required to submit a DMS plan as part of their grant application. If you have questions about the new requirement, where to find DMS plan resources or get help reviewing your draft DMS plan. The CTSC has expertise and is offering office hour consultations on these topics.

To schedule an office hours consultation, send an email to cenavarro@ucdavis.edu.

Researchers often have questions about statistics in designing a study or analyzing data. Some statistical questions can be easily answered in a short conversation with a knowledgeable statistician. In order to efficiently and effectively meet the statistical needs of clinical and translational investigators at UC Davis, the CTSC - in collaboration with the UC Davis Comprehensive Cancer Center - maintain weekly "office hours" for statistical consultations. These office hours are an opportunity for investigators to consult with a statistician about the design, analysis or presentation of medical research studies in a friendly, informal setting.

Due to the popularity of this program, investigators wanting to attend one of the upcoming office hours are asked to reserve a spot in advance by going to:

ctscbiostatisticsworkshop.acuityscheduling.com…

Limit of 1 spot per week per project for up to 2 projects.

This meeting is held once a month to discuss new functionality, ask questions and see demonstrations of Airtable functionality and how it is used here at UC Davis Health. One of our goals is to help cultivate Airtable super-users. All UC Davis Health Airtable users are welcomed (Enterprise, Pro, Free). If you are a UC Davis Health affiliate who is currently on a pro-version or free version of Airtable and would like information on how to upgrade to Airtable Enterprise, we encourage you to join this meeting and reach out to cenavarro@ucdavis.edu.

MS Teams Meeting Link

Professional Development, Team Science, and Fostering Independence

The ultimate goal of most mentoring relationships is to enable the mentee to identify and achieve some academic and professional outcomes after the training period. Non-research professional development activities are sometimes seen as secondary to the core business of doing research, but are often critically important to identifying and successfully meeting the mentee’s long-term career objectives, as well as to the research itself.
It is increasingly recognized that team science approaches may be needed to solve highly complex health science problems. This session will introduce participants to resources developed to prevent and address common problems that occur in conducting team science research, particularly issues encountered by mentees who may be working with more than one mentor.
An important goal in any mentoring relationship is helping the mentee become independent; yet defining what an independent mentee knows and can do is often not articulated by the mentor or the mentee. Defining what independence looks like across career paths and stages, and developing skills to foster independence is important to becoming an effective mentor. Defining independence becomes increasingly complex in the context of collaborative research.

Target Audience: Designed for faculty mentoring junior faculty or fellows but open to all faculty.

Researchers increasingly are called upon to address, engage, and partner with diverse publics in the design, implementation, and dissemination of their work. The CTSC’s CCE program is dedicated to helping investigators achieve these objectives. Effective April 5, 2023, CCE will offer complimentary consultations through virtual office hours.

CCE connects researchers and diverse stakeholders, with a focus on patient populations underrepresented in scientific studies, including children, adolescents, and older adults, as well as residents of rural communities and people affected by rare diseases.

• Bring stakeholder perspectives into the development of a research question
• Identify recruitment and retention strategies for adolescent and young adults, older adults, and other special populations
• Identify data collection tools and approaches for hard-to-reach populations
• Develop proposal sections related to stakeholder engagement plans and partnerships
• Effectively disseminate findings to diverse communities
• Make their clinical research more inclusive, relevant, and accessible

Please  schedule an appointment within the  weekly 9:05 to 10:50 a.m. office hours on Thursdays by clicking on this link 

https://ctsc-office-hours-appointments.as.me/schedule/7bb51a32/appointment/42871906/calendar/8102537?appointmentTypeIds%5B%5D=42871906

Are you a UC Davis researcher looking to access high-quality clinical data for your research? Join us for an informational session on the Research Data Fulfillment Team, a centralized resource designed to streamline access to electronic health record (EHR) data for research purposes.

This session will provide an overview of services, how to request data, and what to expect during the provisioning process. Whether you are working on retrospective analysis, cohort identification, or planning a data-driven study, the Research Data Fulfillment Team can help you navigate data access, governance, and preparation.

This event will cover the following topics:

• Team overview and how they support research
• Types of data available
• How to submit a request and what information is needed
• Timeline and process for data delivery
• Common use cases and examples
• Where to find resources, FAQs, and forms

Who should attend?

Register Here

The UC Davis Office of Research Institutional Review Board (IRB) offers weekly drop-in office hours consultations.

Get help with the following:

• Does my project require IRB review?
• How do I obtain IRB approval?
• How do I submit a protocol deviation to the IRB?
• How do I obtain ancillary approvals, e.g., IT evaluation, Radiation Use Committee?

Researchers often have questions about statistics in designing a study or analyzing data. Some statistical questions can be easily answered in a short conversation with a knowledgeable statistician. In order to efficiently and effectively meet the statistical needs of clinical and translational investigators at UC Davis, the CTSC - in collaboration with the UC Davis Comprehensive Cancer Center - maintain weekly "office hours" for statistical consultations. These office hours are an opportunity for investigators to consult with a statistician about the design, analysis or presentation of medical research studies in a friendly, informal setting.

Due to the popularity of this program, investigators wanting to attend one of the upcoming office hours are asked to reserve a spot in advance by going to

ctscbiostatisticsworkshop.acuityscheduling.com…

You may make a reservation up to 30 days in advance. In order to be able to adequately address each attendee's question, space is limited to 6. If time permits, we will take questions from attendees without a reservation

The NIH Data Management and Sharing (DMS) Policy, effective January 25, 2023, applies to all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data.

This includes all NIH-supported research regardless of funding level, including: extramural grants, extramural contracts, intramural research projects, and other funding agreements.

Researchers are required to submit a DMS plan as part of their grant application. If you have questions about the new requirement, where to find DMS plan resources or get help reviewing your draft DMS plan. The CTSC has expertise and is offering office hour consultations on these topics.

To schedule an office hours consultation, send an email to cenavarro@ucdavis.edu.

Researchers often have questions about statistics in designing a study or analyzing data. Some statistical questions can be easily answered in a short conversation with a knowledgeable statistician. In order to efficiently and effectively meet the statistical needs of clinical and translational investigators at UC Davis, the CTSC - in collaboration with the UC Davis Comprehensive Cancer Center - maintain weekly "office hours" for statistical consultations. These office hours are an opportunity for investigators to consult with a statistician about the design, analysis or presentation of medical research studies in a friendly, informal setting.

Due to the popularity of this program, investigators wanting to attend one of the upcoming office hours are asked to reserve a spot in advance by going to:

ctscbiostatisticsworkshop.acuityscheduling.com…

Limit of 1 spot per week per project for up to 2 projects.

No Appointment Necessary, Drop-Ins Welcome
Complimentary assistance with
Studypages questions
 

GET HELP ON THE FOLLOWING:

• What is Studypages and how can I get started?
• What advanced features of Studypages can I discover?
• How can Studypages benefit my study?
• Is Studypages HIPAA compliant?
• Do I need to obtain IRB approval to use Studypages?
• How do I recruit subjects for my study?
• How do I track potential leads and/or enrollees for my study?
• How do I communicate with my participants?

Email general office hours questions to the CTSC Clinical Trials Recruitment Program at hs-clinicaltrials@ucdavis.edu.

Drop In: https://ucdavishealth.zoom.us/j/98890007487?pwd=cE1jTTFJUWZDVVBsQjFyNzJDOVFmZz09

Research Support
Matt Wolfe, EMR Research Supervisor
Andre Milner, EMR Research Analyst
Jenny Wuthrich, EMR Research Analyst

COMPLIMENTARY ASSISTANCE WITH EMR RESEARCH APPLICATION

Get help with the following:

• What EMR Research options could help me in my research?
• Workbench reports
• Contraindicated medication
• Best practice alerts
• Participant recruitment
• Where do I find information about the billing report?
• How do I grant EMR access to my study monitor?
• How do I find patients associated with a research study in the EMR?
• How do I recruit patients for a study?
• How do I submit a request for an EMR enhancement?

For general office hours questions, contact the CTSC Clinical Research Education program at hs-CTOeducation@ucdavis.edu.

Email general EMR research questions to EMRResearch@ucdavis.edu

Technology Operations Center Help Desk – 916-734-4357 (4-HELP)

Please join the CTSC CTMS Operations Team for our biweekly invoicing support sessions!

We are here to support your study teams with any questions or guidance needed. Topics we will cover include:

• Invoice Processes and Updates: Stay informed about the latest changes and ensure smooth invoicing for your studies.
• Navigating Aggie Enterprise (AE) and PPM Billing Events: Gain clarity on billing events, effective use of Aggie Enterprise tools, and the streamlined financial workflows managed by CTMS Ops for consistent and efficient clinical trial operations.
• Conversion Revenue: Understand the conversion process and how revenue is tracked.
• CGA/ServiceNow Inquiries: View ServiceNow requests and/or concerns.
• Void/Amend Processes: Learn the steps for managing voided or amended transactions in OnCore.
• Holding Accounts: Review Holding Account/General Ledger

Researchers increasingly are called upon to address, engage, and partner with diverse publics in the design, implementation, and dissemination of their work. The CTSC’s CCE program is dedicated to helping investigators achieve these objectives. Effective April 5, 2023, CCE will offer complimentary consultations through virtual office hours.

CCE connects researchers and diverse stakeholders, with a focus on patient populations underrepresented in scientific studies, including children, adolescents, and older adults, as well as residents of rural communities and people affected by rare diseases.

• Bring stakeholder perspectives into the development of a research question
• Identify recruitment and retention strategies for adolescent and young adults, older adults, and other special populations
• Identify data collection tools and approaches for hard-to-reach populations
• Develop proposal sections related to stakeholder engagement plans and partnerships
• Effectively disseminate findings to diverse communities
• Make their clinical research more inclusive, relevant, and accessible

Please  schedule an appointment within the  weekly 9:05 to 10:50 a.m. office hours on Thursdays by clicking on this link 

https://ctsc-office-hours-appointments.as.me/schedule/7bb51a32/appointment/42871906/calendar/8102537?appointmentTypeIds%5B%5D=42871906

Drop In: https://ucdavishealth.zoom.us/j/98890007487?pwd=cE1jTTFJUWZDVVBsQjFyNzJDOVFmZz09

REDCap Database Administration and Design Support
Carin Lao, REDCap Administrator
David Wan, REDCap Technical Support

COMPLIMENTARY ASSISTANCE WITH REDCAP SET-UP, FUNCTIONALITY, AND MAINTENANCE

What is REDCap?
REDCap (Research Electronic Data Capture) is a modern, secure software application for building and managing online clinical research databases and survey forms. REDCap is compliant with HIPAA.

The application allows users to create research databases and data entry web-based forms that link the data collected with existing statistical software tools. It is a replacement for Microsoft Excel spreadsheets and Access databases for study data, improving data security, online access and the quality of data collected.

How do researchers use REDCap?
Researchers use REDCap for a variety of purposes, including:

• Collecting data for investigator-initiated clinical trials 
• Administering simple recruitment surveys
• Tracking adverse events
• Creating longitudinal studies with automatic follow-up surveys
• Administrating multi-site studies
• Eliminating double data entry

• Database creation and design
• Troubleshooting
• Advise on the research process and requirements

For general office hours questions, contact the CTSC Clinical Research Education program at hs-CTOeducation@ucdavis.edu.

For general REDCap questions, email hs-redcap.support@ucdavis.edu.

The UC Davis Office of Research Institutional Review Board (IRB) offers weekly drop-in office hours consultations.

Get help with the following:

• Does my project require IRB review?
• How do I obtain IRB approval?
• How do I submit a protocol deviation to the IRB?
• How do I obtain ancillary approvals, e.g., IT evaluation, Radiation Use Committee?

The NIH Data Management and Sharing (DMS) Policy, effective January 25, 2023, applies to all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data.

This includes all NIH-supported research regardless of funding level, including: extramural grants, extramural contracts, intramural research projects, and other funding agreements.

Researchers are required to submit a DMS plan as part of their grant application. If you have questions about the new requirement, where to find DMS plan resources or get help reviewing your draft DMS plan. The CTSC has expertise and is offering office hour consultations on these topics.

To schedule an office hours consultation, send an email to cenavarro@ucdavis.edu.

Researchers often have questions about statistics in designing a study or analyzing data. Some statistical questions can be easily answered in a short conversation with a knowledgeable statistician. In order to efficiently and effectively meet the statistical needs of clinical and translational investigators at UC Davis, the CTSC - in collaboration with the UC Davis Comprehensive Cancer Center - maintain weekly "office hours" for statistical consultations. These office hours are an opportunity for investigators to consult with a statistician about the design, analysis or presentation of medical research studies in a friendly, informal setting.

Due to the popularity of this program, investigators wanting to attend one of the upcoming office hours are asked to reserve a spot in advance by going to:

ctscbiostatisticsworkshop.acuityscheduling.com…

Limit of 1 spot per week per project for up to 2 projects.

The CTSC Clinical Trial Management System Operations Office (CTMS Ops) provides complimentary assistance with the following:

• Protocol Shell Builds
• Calendar / Specification Builds
• Coverage Analysis
• Study Budget Financials in OnCore
• Identification of Internal Costs
• Internal Budget (formerly UBT) in OnCore

Email questions in advance to CTMSOPS@health.ucdavis.edu.

Researchers increasingly are called upon to address, engage, and partner with diverse publics in the design, implementation, and dissemination of their work. The CTSC’s CCE program is dedicated to helping investigators achieve these objectives. Effective April 5, 2023, CCE will offer complimentary consultations through virtual office hours.

CCE connects researchers and diverse stakeholders, with a focus on patient populations underrepresented in scientific studies, including children, adolescents, and older adults, as well as residents of rural communities and people affected by rare diseases.

• Bring stakeholder perspectives into the development of a research question
• Identify recruitment and retention strategies for adolescent and young adults, older adults, and other special populations
• Identify data collection tools and approaches for hard-to-reach populations
• Develop proposal sections related to stakeholder engagement plans and partnerships
• Effectively disseminate findings to diverse communities
• Make their clinical research more inclusive, relevant, and accessible

Please  schedule an appointment within the  weekly 9:05 to 10:50 a.m. office hours on Thursdays by clicking on this link 

https://ctsc-office-hours-appointments.as.me/schedule/7bb51a32/appointment/42871906/calendar/8102537?appointmentTypeIds%5B%5D=42871906