Last day to approve Reinstatement Requests for Autumn 2025
Students may submit a request no later than the last day of instruction of the quarter.
Students must submit the $250 fee no later than 11:59 pm PST on the last day of instruction to be reinstated for the requested academic quarter.
Departments are asked to check their MyGrad Program Reinstatement Request list for any last-minute requests that can be approved to give adequate time for students to log back in and finalize payment.
Event interval: Single day event. Accessibility Contact: uwgrad@uw.edu. Event Types: Academics. Target Audience: Graduate Advisors.
Friday, December 5, 2025, 5:00 PM.
For more info visit grad.uw.edu. Last day to approve Leave Requests for Autumn 2025
Students may submit a request for on-leave status as late as the week before instruction ends (December 5th, 2025). Students must submit payment for approved on-leave no later than 5:00 pm PST. If they miss the deadline, they will be required to reinstate.
Departments are asked to check their MyGrad Program Leave Requests list for any last-minute requests that can be approved for students to have adequate time to log in and make the payment in order to finalize their leave status.
Event interval: Single day event. Accessibility Contact: uwgrad@uw.edu. Event Types: Academics. Target Audience: Graduate Advisors.
Friday, December 12, 2025, 5:00 PM.
For more info visit grad.uw.edu. Graduation (Priority): First Day to submit degree recommendations for Autumn 2025 graduation
First day to submit degree recommendations for priority graduation. Priority graduation begins the day after grades are posted to the UW transcript (the day after the quarterly grade deadline).
GPAs/GPCs should only recommend those students whose degree audit shows that all degree requirements have been completed. Recommendations for students whose degree audit show incomplete degree requirements will be returned to the department or postponed for graduation processing.
If a GPA/GPC needs assistance troubleshooting a student's degree audit, they should review the help files posted to the GEMS Blog for Advisors or Request a GEMS Appointment. GPAs/GPCs are strongly encouraged to reach out to GEMS early to receive graduation training and/or resolve degree audit issues.
Event interval: Accessibility Contact: uwgrad@uw.edu. Event Types: Academics. Target Audience: Graduate Advisors.
Wednesday, December 17, 2025.
For more info visit grad.uw.edu. Graduation: Submit degree recommendations for Autumn 2025 graduation
To ensure the timely graduation of graduate students, GPAs/GPCs should submit degree recommendations early during the processing period for the previous quarter.
GPAs/GPCs should only recommend those students whose degree audit shows that all degree requirements have been completed. Recommendations for students whose degree audit show incomplete degree requirements will be returned to the department or postponed for graduation processing.
If a GPA/GPC needs assistance troubleshooting a student's degree audit, they should review the help files posted to the GEMS Blog for Advisors or Request a GEMS Appointment. GPAs/GPCs are encouraged to reach out to GEMS early to receive graduation training and/or resolve degree audit issues.
Event interval: Accessibility Contact: uwgrad@uw.edu. Event Types: Academics. Target Audience: Graduate Advisors.
Thursday, December 18, 2025 – Thursday, January 1, 2026.
For more info visit grad.uw.edu. Graduation (Final): Last day to submit degree recommendations for Autumn 2025 graduation
In order to ensure the timely graduation of UW graduate students and so that Graduation and Academic Records (GARS) is not delayed in placing a diploma order for all UW students, this is the last day departments may submit degree recommendations for the previous quarter.
If departments are unable to submit all degree recommendations by 5:00 p.m. they must contact Graduate Enrollment Management Services (GEMS) at gemshelp@uw.edu to request manual processing of graduation.
Event interval: Single day event. Accessibility Contact: uwgrad@uw.edu. Event Types: Academics. Target Audience: Graduate Advisors.
Friday, January 2, 2026, 12:00 AM – 5:00 PM.
For more info visit grad.uw.edu. Admissions: Last Day for Deferrals & Early Entry
The day official instruction begins is the deadline to submit Deferral and Early Entry Petitions for that quarter in Slate. This deadline is set to allow for sufficient time to move the Enrollment Confirmation Deposit (ECD) associated with an application before UW Census Day. Defer: admitted for that quarter and deferring to a future quarter. See GEMS Graduate Advisor Guide for policies and procedures.
>Before submitting the Admission Petition: Defer, confirm that the student has withdrawn from all classes. Check the Student Database (SDB) SRF-100 Schedule Screen, or the MyGrad Transcript (Student Detail Page > Academic Record > Transcripts.) , Early Entry: admitted to a future quarter but planning to begin in the current quarter. See GEMS Graduate Advisor Guide for policies and procedures.
>A student moving from a future quarter to the current quarter should be processed as soon as possible to prevent registration problems. If there is an F-1/J-1 student who wishes to start early, please contact a GEMS…
Event interval: Single day event. Accessibility Contact: uwgrad@uw.edu. Event Types: Academics. Target Audience: Graduate Advisors.
Sunday, January 4, 2026.
Academic Progress: Last Day to submit Drop Letters for Winter 2026
Graduate programs should submit drop recommendations to the Graduate School prior to the start of the quarter and must submit them no later than the fifth business day of the drop quarter. For further instructions, please see Policy 3.7: Academic Progress and Performance.
Event interval: Single day event. Accessibility Contact: uwgrad@uw.edu. Event Types: Academics. Target Audience: Graduate Advisors.
Friday, January 9, 2026.
For more info visit grad.uw.edu. Admissions: Last Day to Convey Decisions for Winter 2026
The sixth day of instruction for each quarter is the deadline to complete the following actions in Slate: Convey Decisions for all of that quarter’s applications, including decisions for late applications.
>Applicants without decisions are automatically changed to “Denied” status after the eighth day of the quarter. , Submit admission petition to Change Offer Accepted to Declined Confirmed Status (Applicant Paid ECD but will not attend)
>Before submitting this petition, confirm that the student has withdrawn from all classes. Check the Student Database (SDB) SRF-100 Schedule Screen, or the MyGrad Transcript (Student Detail Page > Academic Record > Transcripts.) , Submit student petition to Defer AEP (Academic English Program) requirements to the next quarter.
Please advise admitted applicants of the below deadline:
Registrar’s Deadline to Confirm Enrollment for the First Quarter of Enrollment, The Enrollment Confirmation System student portal closes each quarter on the second Friday of that quarter.
Event interval: Single day event. Accessibility Contact: uwgrad@uw.edu. Event Types: Academics. Target Audience: Graduate Advisors.
Monday, January 12, 2026, 5:00 PM.
For more info visit grad.uw.edu. Academic Progress: Last Day to submit Academic Alert/Final Academic Alert for Winter 2026
Graduate programs must send all probation and final probation letters to students no later than the 10th business day of the probation quarter. A copy of these letters must be sent to the Graduate School. For further instructions, please see Policy 3.7: Academic Performance and Progress.
Event interval: Single day event. Accessibility Contact: uwgrad@uw.edu. Event Types: Academics. Target Audience: Graduate Advisors.
Friday, January 16, 2026.
For more info visit grad.uw.edu.