Manage lists

After you create a list by setting up a list of choices custom field, you can manage the list by adding, modifying, and removing records (or values), exporting the list, printing the list, and more.

The following image shows a simple list of choices custom field called Locations, which contains six records. Each record is represented by a separate row. In this example, the records (or values) have two attributes (columns represent attributes): Name and Web link.

The table below the image describes the options.

Manage list options

Options for managing a list of choices

#	Description	Tips
	Add, delete, and modify records	To add a new record: Click Add [list name] (Add Location in the example above). A form opens where you can add a new record (or value) to the list. The records in our example contain two attributes: Location Name, and Web link. Enter the information, and then click OK. What does it mean to enable an image icon field? What does it mean to enable a custom sort order? Tip To edit or delete an existing record, click the down arrow to the left of the name. You can also click the name () to edit it.
	Import records	If you have existing records stored in a comma separated values (CSV), text-delimited (TXT), or Microsoft® Office Excel® (XLS, XLSX) file, you can import the records into your list. The file you import: Must contain a column for each attribute defined in your list. Even if a column is empty, you must include it in the file you import. Can contain additional columns, which are ignored in the import. Must use column headings that exactly match the attribute names in the list. Exactly means exactly. For example, if you inadvertently added a space to an attribute name when you set up the list, that space must also appear in the data file column heading. To import a file: Click Import. On the Import page, click Browse. Find the file you want to import, and then click Open. With the file now selected, click Upload. The records in the file you imported appear in alphabetical order in your list.
	Export records	You can export the records currently in your list to a comma separated values (CSV) file. You can save the exported CSV file to a Microsoft® Office Excel® (XLS, XLSX) file, as appropriate. The exported file contains: A column for each attribute defined in your list. Column headings that exactly match the attribute names in the list. To export the records in the list: Click Export. The records currently in your list appear in the downloaded CSV file.
	Print	You can print the records currently in your list. Clicking Print opens a printer-friendly page that contains the records currently displaying in your list, plus a print date and time. (You may need to scroll or shrink the page resolution to display, and then print, additional records.) Tip If, in the editing environment, you assigned a color to the custom object, you might want to make sure that background printing is turned off in your browser before you print. How do I check background printing settings? How do I assign colors in the editing environment?
	Total number of records	When you open a list, the total number of records currently contained in the list is displayed below and to the right of the letters. See ()
	Find records alphabetically by name	List records appear alphabetically by name. To help locate a specific record, you can click the letters above the list to navigate to the section of the list that contains names that begin with the letter you clicked.
	Sort records by name	List records appear alphabetically by name. You can click the arrow to the right of the Name column to sort the list from A-Z (descending), or from Z-A (ascending).
	Attributes	Each column heading represents one of the attributes that your list records (or values) share in common. For example, this list has two attributes: Name and Web link. To modify the existing attributes, click the record name.