Set up event actions

If Event Actions are enabled on a published Trumba® Connect calendar, visitors to the calendar can stay connected with events by taking a variety of actions.

For example, visitors can add events to their personal calendars, forward event information to friends, set up event email and text message reminders, and more.

After you publish a calendar, you can customize the event actions settings in a few different ways:

• Set the number of events visitors can act on at a time.
• Customize options in the Event Actions window, including how the event list looks.
• Control actions in event detail views.

Set the number of events visitors can act on at a time

For most calendar views, the default setting lets visitors perform an event action on multiple events at a time.

For example, a visitor can select three events and then click Add to My Calendar to add all three events simultaneously.

You can switch the event actions setting so that visitors can take action with only one event at a time. Or, you can turn off event actions altogether.

I'd like more detail about the implications of selecting multiple versus single.

TipThe multiple-versus-single event actions setting is not available for the following views: Linear Grid, List by Month, Maps, News, and Photo Events. Visitors can still take actions on single events displayed in these views either from the calendar itself or in event detail view.

To set the multiple-versus-single event action option

1. In the Publishing Control Panel for your published calendar, click the Calendar Spuds tab. On the Main Calendar Spud page, find the calendar view you want to customize.

   Or, select Add a Calendar View to add a new view to the control panel.

2. Toward the bottom of the view rectangle, click Edit Settings & Styles.
3. On the Edit Settings page, in the Event Actions section, for Event Action display:
   • Leave Multiple selected to let visitors select multiple events on which to take the same action.
   • Select Single to let visitors take an action only on one event at a time.

     When this option is selected, an event actions icon is added to each event.

   • Select None to disable event actions on your calendar.

     

4. Click Preview to see how the event action setting will work. When you're satisfied with the result, click OK.

Customize the Event Actions window settings

In addition to calendar-view level event action settings, you also have access to global settings that affect event actions across views.

With these global settings, you control the display of information and options in the window visitors open after they take an event action.

Global settings control options in the Event Actions window, like the one shown here.

To customize global event actions settings

1. In the Publishing Control Panel, select Publish Settings.
2. In the blue Publish Settings header, click Edit EA Settings.
3. In the Edit Settings for EA Event List window, select the field, date/time, image, and Google Apps options you want.

   

4. Click OK.

Let visitors act on multiple events

If most of your events occur only once and you expect the typical visitor to be interested in more than one event, it makes sense to let visitors act on multiple events.

This published calendar shows how Event Action options look when visitors can select multiple events at a time.

To select multiple events, a visitor selects either the checkbox next to each event or clicks the Select: All link in the panel above the calendar. Then, the visitor clicks or selects an event action.

Let visitors act on only one event at a time

If many events on your calendar occur at more than one time (for example, you offer the same workshop, seminar, or performance a number of different times), it probably makes the most sense to let visitors act only on single events.

This published calendar shows how Event Action options look when visitors can select only one event at a time.

To add an event to a personal calendar or take other event actions, visitors click the event action icon () next to the event.

Control actions in event detail views

Every event has an event detail view. You can control whether or not the core event actions (such as Add to My Calendar and Forward to Friends) show up in the detail view. And, you have the option of showing additional actions, such as posting to Facebook and Twitter.

For example, in the following event detail, visitors have access to the core event actions, and they can post the event information to Facebook or Twitter, copy a permanent URL to the event details page, and download a QR code image file.

Event detail view with core and optional event actions outlined in red.

To learn more about controlling the event detail view action display, see Event detail views.