Customize calendar email

What you'll learn in this topic

How to add a calendar email spud and customize its behavior
How to control the way your calendar email looks
Previewing calendar email

Add a calendar email spud and customize its behavior

In your Trumba account, display your published calendar and click Publish.
In the Publishing Control Panel, click the Email tab.
In the Calendar Email section, click Add a Calendar Email.
On the Add Spud page, select the calendar email thumbnail, and then click OK.

Be sure to select the thumbnail for the calendar email spud before you click OK.
On the Edit Settings page, on the Settings tab, add a custom email banner and/or privacy/unsubscribe statement.
Adding custom email banners and privacy statements looks complicated. Where can I learn more?
Set your preferences for the following calendar email options:
- Include legend on the right and Include legend below events To include, in the email, a calendar color legend to the right and/or below the events, select Yes for the preferred location(s).
  Relevant only if you mix other calendars into the calendar you're publishing. As the image below shows, calendar colors in the legend correspond to event colors in the email.
  
  In this calendar email message, the calendar color legend is outlined in red.
- Include upcoming events To add an additional set of upcoming events in a list at the bottom of the email, select Yes.
  For example, if you set up your calendar email to include the next two weeks' events, the additional list includes another two weeks' worth in a more compact format.
- Include indicators To add indicators that highlight new and updated events, select Yes.
  
  An updated indicator on an event in a calendar email message.
- Include new/updated event list To add a table of new and updated events to the right of the main event list, select Yes.
  
  In this calendar email message, the New/Updated event list is outlined in red.
- Display calendar name To show the owning calendar name below the title of each event, select Yes.
  
  Red arrows point to the names of each event's owning calendar.
- Image Settings If you have added images to your calendar's events, you can include the images in calendar emails.
  
  Images in calendar email events.
  
  To include images, for Image position, select Left or Right.
  
  To change the maximum dimensions for the images, type the new value(s). While maximum width is often the more important parameter to set, if some of your images are tall and skinny, you may want to set a maximum height as well.
  
  How do I add images to my events?
At the bottom of the Settings form, click Preview to preview some of your settings.
For example, you can preview the header, footer, images, and the additional list of upcoming events. However, this preview won't include the calendar color legend, the new/updated events list, indicators, or the owning calendar name. To see a full preview, return to the calendar editing environment. Click Email, and then click Refresh Preview.

What's the deal with having to preview in two places?
When you're satisfied with the settings, click OK.

Control the way your calendar email looks

Calendar email messages actually contain a portion of your published calendar. This means that the calendar section of the email acts almost like an independent spud because it brings in calendar data directly from the data source.

The result is that you control the appearance of the containing email in one location and the appearance of the calendar section in another location. As the following How to set styles... instructions explain:

To set the background color for the email message and the color and thickness of the top and bottom rules, you use the calendar email spud's style sheet.
To set the calendar section's event background, text, and link colors, you edit the calendar colors using the Customize Your Calendar Colors form.

As the following instructions explain, you set styles for calendar email messages in two different places.

How to set styles for the entire calendar email

Note These instructions assume you already added a calendar email spud.

In your Trumba account, display your published calendar and click Publish.
In the Publishing Control Panel, click the Email tab.
In the Calendar Email section, at the bottom of the calendar email spud description, click Edit Settings & Styles.
On the Edit Settings for Calendar Email page, click the Styles tab.
In the Body section, type the hexadecimal value for the email message background color.
How do I find the hex value for the color I want?
In the Rules section, type the hexadecimal values for the top and bottom rule colors and a pixel value for how thick you want the rules to be.
At the bottom of the form, click Preview to see how well your style settings work.
When you're satisfied with the settings, click OK.
To set the event background, text, and link colors, in the Publishing Control Panel, click the Publish Settings tab, and then click Edit Calendar Colors.
In the Customize Your Calendar Colors form, provide hexadecimal color values for the event background, fade, text, and link colors.
How does the color fading effect work?
Click OK.

Previewing calendar email

As described in Calendar and event email: An overview, a complete calendar email setup involves two interrelated parts:

Email options (learn more here).
Calendar email spud (the subject of the topic you're looking at now).

In the Publishing Control Panel, where you add and customize the calendar email spud, you can do a partial preview of how your calendar email will appear to recipients.

To see a complete preview that reflects all of your settings, you have to return to the email options side of the setup process:

In the Trumba editing environment, display the calendar to which you added a calendar email spud. Click Email. On the Email Options page, below the distribution list and scheduled email status, you can see a preview of the next email.


Trumba Help Center	What’s New \| FAQ \| Support Forum \| Email Support
See Also Calendar and event email: An overview Custom email banner and unsubscribe footer Send events by email Avoid spam filters	Customize calendar email What you'll learn in this topic How to add a calendar email spud and customize its behavior How to control the way your calendar email looks Previewing calendar email Add a calendar email spud and customize its behavior In your Trumba account, display your published calendar and click Publish. In the Publishing Control Panel, click the Email tab. In the Calendar Email section, click Add a Calendar Email. On the Add Spud page, select the calendar email thumbnail, and then click OK. Be sure to select the thumbnail for the calendar email spud before you click OK. On the Edit Settings page, on the Settings tab, add a custom email banner and/or privacy/unsubscribe statement. Adding custom email banners and privacy statements looks complicated. Where can I learn more? Set your preferences for the following calendar email options: Include legend on the right and Include legend below events To include, in the email, a calendar color legend to the right and/or below the events, select Yes for the preferred location(s). Relevant only if you mix other calendars into the calendar you're publishing. As the image below shows, calendar colors in the legend correspond to event colors in the email. In this calendar email message, the calendar color legend is outlined in red. Include upcoming events To add an additional set of upcoming events in a list at the bottom of the email, select Yes. For example, if you set up your calendar email to include the next two weeks' events, the additional list includes another two weeks' worth in a more compact format. Include indicators To add indicators that highlight new and updated events, select Yes. An updated indicator on an event in a calendar email message. Include new/updated event list To add a table of new and updated events to the right of the main event list, select Yes. In this calendar email message, the New/Updated event list is outlined in red. Display calendar name To show the owning calendar name below the title of each event, select Yes. Red arrows point to the names of each event's owning calendar. Image Settings If you have added images to your calendar's events, you can include the images in calendar emails. Images in calendar email events. To include images, for Image position, select Left or Right. To change the maximum dimensions for the images, type the new value(s). While maximum width is often the more important parameter to set, if some of your images are tall and skinny, you may want to set a maximum height as well. How do I add images to my events? At the bottom of the Settings form, click Preview to preview some of your settings. For example, you can preview the header, footer, images, and the additional list of upcoming events. However, this preview won't include the calendar color legend, the new/updated events list, indicators, or the owning calendar name. To see a full preview, return to the calendar editing environment. Click Email, and then click Refresh Preview. What's the deal with having to preview in two places? When you're satisfied with the settings, click OK. Control the way your calendar email looks Calendar email messages actually contain a portion of your published calendar. This means that the calendar section of the email acts almost like an independent spud because it brings in calendar data directly from the data source. The result is that you control the appearance of the containing email in one location and the appearance of the calendar section in another location. As the following How to set styles... instructions explain: To set the background color for the email message and the color and thickness of the top and bottom rules, you use the calendar email spud's style sheet. To set the calendar section's event background, text, and link colors, you edit the calendar colors using the Customize Your Calendar Colors form. As the following instructions explain, you set styles for calendar email messages in two different places. How to set styles for the entire calendar email Note These instructions assume you already added a calendar email spud. In your Trumba account, display your published calendar and click Publish. In the Publishing Control Panel, click the Email tab. In the Calendar Email section, at the bottom of the calendar email spud description, click Edit Settings & Styles. On the Edit Settings for Calendar Email page, click the Styles tab. In the Body section, type the hexadecimal value for the email message background color. How do I find the hex value for the color I want? In the Rules section, type the hexadecimal values for the top and bottom rule colors and a pixel value for how thick you want the rules to be. At the bottom of the form, click Preview to see how well your style settings work. When you're satisfied with the settings, click OK. To set the event background, text, and link colors, in the Publishing Control Panel, click the Publish Settings tab, and then click Edit Calendar Colors. In the Customize Your Calendar Colors form, provide hexadecimal color values for the event background, fade, text, and link colors. How does the color fading effect work? Click OK. Previewing calendar email As described in Calendar and event email: An overview, a complete calendar email setup involves two interrelated parts: Email options (learn more here). Calendar email spud (the subject of the topic you're looking at now). In the Publishing Control Panel, where you add and customize the calendar email spud, you can do a partial preview of how your calendar email will appear to recipients. To see a complete preview that reflects all of your settings, you have to return to the email options side of the setup process: In the Trumba editing environment, display the calendar to which you added a calendar email spud. Click Email. On the Email Options page, below the distribution list and scheduled email status, you can see a preview of the next email.
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