Also Shows On vs. Mixing In
When you want events to appear on more than one calendar, you DO NOT have to create duplicate events on different calendars.
You have two options for displaying events on multiple calendars. The option you choose depends upon what you're trying to accomplish.
The two options are:
Also Shows On
How Also Shows On works
- To also show a new event you're creating on another calendar, in the editing environment, click Add Event. In the Add Event form, on the right, under Also Shows On, select the other calendar.
To also show an existing event on another calendar, in the editing environment, display the calendar you want to add the event to and mix the owning calendar into it. On the event, click the arrow () and choose Add to calendar name.
To also show several events on another calendar, in the editing environment, display the calendar that contains events you want to show on another calendar. Select List view. Select the check boxes to the left of the events you want to add. Above the calendar, from the left drop-down list, select Add events to.... From the right drop-down list, select the calendar you want to add events to, and then click Go.
- Also showing an event on another calendar does not create a duplicate event. You end up with a single event owned by one calendar that appears in multiple locations.
An event owned by the Chemistry department calendar is tagged to also show on the Biology department calendar.
- You can edit the event on either calendar. Edits are reflected in both places.
Tip While you can edit the event from anywhere, the owning calendar—the calendar on which you originally created the event—remains constant.
- To remove the event from the calendar you also showed it on, in the editing environment, select that calendar. Click the event arrow (), and then select Remove from calendar name.
You can also remove the event by clicking the event description to open the Add Event form. Under Also Shows On, clear the check box for the calendar from which you want the event removed.
Warning If you click Delete This Event in the Add Event form, you delete the event from the owning calendar as well as from any calendars the event also shows on.
- The Chemistry department sponsors a lecture on the chemistry of bioluminescence. Because many biologists are also interested in the topic, the Chemistry calendar editor decides to also show the event on the Biology department calendar. Learn more about editor permissions and also shows on.
- You maintain a holidays/closures calendar for your organization that includes organization-wide as well as specific departmental closure dates. You might want to also show closure events that affect the entire organization on the top-level, organization-wide calendar so they're readily accessible to all visitors.
Using Also Shows On to display organization-wide closure events on the top-level calendar.
Tip Typically, also showing events on a top-level calendar publication is not a best practice. However, in a few unique cases, such as holidays/closures, it might make sense. It's a good idea to consult with your Trumba customer service representative before you implement a top-level Also Shows On approach.
- Calendar List spud You can't use the Calendar List spud to hide or show events tagged as Also Shows On.
If you aren't sure what the Calendar List spud is, you can learn more in this topic about mix-ins.
The following image shows the published University calendar where a visitor used the Calendar List spud to see only events on the Biology calendar. While the bioluminescence lecture event is owned by the Chemistry calendar, it's visible on the Biology calendar because it was added using Also Shows On.
On a published calendar, the Calendar List spud cannot filter out events added using Also Shows On.
- Editor permissions and also shows on Calendar owners grant editors "also shows on" permission on a calendar-by-calendar basis. Editors can also show events only on calendars to which they have at least the Can view and show on level of permission.
For example, suppose the Chemistry calendar editor has Can add, delete, and change content permission only for the Chemistry calendar. To enable that editor to also show Chemistry events on the Biology calendar, the calendar owner has to grant the editor Can view and show on permission for the Biology calendar as well.
I need more information about sharing permission levels.
Mixing calendars into a publication during the publishing process
When you mix calendars into a publication, you don't add events to other calendars or in any way affect events in the editing environment.
Mixing in lets you display a variety of events on a single live calendar while giving visitors the option of filtering to see only events that interest them.
How do I mix calendars into a publication?
- You want to roll up events from a variety of category/departmental calendars into a single live organization-wide calendar.
- You want to target a particular audience with a specific combination of events.
- On its website, a city publishes a top-level events calendar that incorporates events from a variety of category sub-calendars (such as Arts & Culture, Business, and Recreation).
Visitors use the Calendar List spud (outlined in red) to see only event categories they care about.
- A health club publishes a top-level calendar that includes events from a variety of exercise-type sub-calendars.
Visitors use the Calendar List spud (outlined in red) to see only the types of exercise classes they enjoy.