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View and edit calendars

In the editing environment, the calendars you create are displayed according to whether they are published or unpublished. Published calendars become publications.

A publication consists of the published calendar as well as other calendars you have mixed-in as part of its publishing settings.

What is a mixed in calendar?

When you select a calendar by clicking its name in the Other Calendars list, it appears in the Current Publication list or Current Calendar list depending on whether it is published or unpublished. The publication or calendar is then available for viewing and editing.

Topic links

Simple steps to select publications and calendars for viewing and editing

To select a publication

On the top-right portion of the page, click the publication in the Go to publication drop-down list.

Note Only calendars that you have published will appear in this list. If there are fewer than two publications in your account, the drop-down list is not available.

To select any calendar (published or unpublished) for viewing and editing

  1. In the Other Calendars list, click the name of the calendar.
  2. In the resulting Current Publication or Current Calendar list, click the name of the calendar or subcalendar.

How calendars are organized in Trumba Connect

The calendars you create in your account can appear in three lists: Other Calendars, Current Publication, or Current Calendar.

The calendars listed under Other Calendars include all calendars created in or shared with your account that are not currently shown in the Current Calendar or Current Publication list. The calendar list can include:

  • Any calendar you have created in your account that is not currently selected for viewing and editing.
  • Subcalendars of a published calendar selected as the Current Publication that aren't mixed into that calendar.
  • Any unpublished subcalendar or top-level calendar.
  • Calendars that are shared with you.

Note Selecting a calendar or publication in the Other Calendars list moves it to the Current Publication or Current Calendar list, where you can view and edit it.

Calendars listed under Current Publication always include the published calendar selected for viewing and calendars that are mixed into that publication. Shared calendars that are mixed into a publication also appear in this list, but you can only edit shared calendars for which you have publish rights.

  1. This current publication includes the published calendar ajenza (also the primary calendar), mixed-in subcalendars, and a mixed-in shared calendar.
  2. All other calendars in the account are listed here.
  3. Ajenza is the published calendar for this publication. The asterisk indicates it is the primary calendar for the account.
  4. The Aikido calendar name appears in bold text because it is the current calendar in view.
  5. The Submitted subcalendar appears as part of the publication, but is italicized to indicate it is unpublished.
  6. Aikido Federation is a shared calendar that is mixed into this publication.
  7. The ajenza calendar is listed again here to show that it is a parent of the unpublished subcalendar Studio Admin. Studio Admin appears here because it belongs to ajenza but it is not part of the ajenza publication. The selected checkbox indicates it is mixed into the current calendar view.
  8. The Martial Arts Events publication has three mixed-in subcalendars. The selected checkbox indicates Classes is mixed into the current calendar view.)
  9. Studio Maintenance is an unpublished calendar.

Calendars listed under Current Calendar always include the unpublished calendar that you have selected for viewing and its unpublished subcalendars.

  1. Studio Maintenance is an unpublished calendar currently selected for editing.
  2. All other calendars in the account are listed here. Several of the calendars are also selected for display in the current calendar view.

Tips and notes for using the calendar lists

Display and navigation

  • Bold text in a calendar name indicates the current calendar.
  • If you click a calendar and find you are not allowed to view a calendar, a tool tip appears to indicate the reason.
  • Click + or - next to a calendar to expand or collapse subcalendar lists. Parent calendars are shown automatically to help you keep track of the current calendar.

Duplicate calendar listings

  • When you select a publication, you may notice the same calendar name listed under Other Calendars with subcalendars that do not also appear under Current Publication. If the subcalendars appear under Other Calendars and not under Current Publication, it means they are not mixed into the publication.
  • Duplicate listings of a parent calendar name can occur when a subcalendar appears in a different section than its parent, or when a subcalendar is shared but its parent is not. These calendars are indicated by a right-facing double-angle mark.

Shared calendars

  • If you have publishing rights for a shared published calendar, you will see all of the shared calendar's mixed-in calendars whether or not they are shared with you. Mixed-in calendars that are not shared with you are limited to view-only rights.

Submitted calendars

  • Submitted subcalendars are shown with their mixed-in parent even when they are not mixed into the publication. They appear italicized to indicate that they're not published.
  • If a submitted subcalendar is mixed into a publication, it appears with two bold red exclamation marks on a yellow background and a tool tip indicating a submitted subcalendar is mixed into the publication.
  • This marking is provided to alert you to the fact that a Submitted subcalendar you may not have intended to publish is currently published and visible to calendar visitors.

Hiding calendars

  • You cannot hide a published calendar or any calendar that is mixed into another published calendar.
  • To hide an unpublished calendar, in the Other Calendars list, click the arrow to the right of the calendar name and select Hide Calendar.

Primary calendar

  • An asterisk next to a calendar name indicates that calendar is the primary calendar.
  • Because the primary calendar is a system calendar that stores account data, you might consider hiding it and not adding events to it. Hide it by following the instructions under Hiding calendars listed previously in this topic.

Calendar settings

  • You can change an existing calendar's name or other settings at any time by making it the current calendar and then clicking the Settings button above the calendar.
  • You can change the publishing settings of a publication by selecting the published calendar to make it the current calendar, and then clicking the Publish button above the calendar.
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