Private events

Private events are events that don't show up when you distribute a calendar to other people by:

• Sharing the calendar with other Trumba® account holders.
• Publishing the calendar.
• Sending the calendar events by email.

What if I want to create a semi-private event, that is, an event that only a selected group of other people can see and even register to attend?

You can mark an event as private only if you are:

• A Publisher account holder.
• The calendar owner.

In the editing environment, for the calendar owner, a private event looks like this:

Calendar owners see a lock symbol next to events they mark as private.

Tip You won't see the lock symbol in 5 Week, Month, of Year view.

Account holders with whom you share your calendar won't see the private event:

Only the event creator sees private events.

To mark an event as private

1. In the editing environment, click Add Event above your calendar if you're creating a new event. Or, click an event title if you're modifying an existing event.
2. In the Event Information form, to the right of the Description field, select the Private check box.

   

3. Click OK.

Semi-private events aimed at a limited audience

If you sponsor events that are aimed at a limited audience, create a separate calendar for only those events. Do not mix the calendar in to any published calendars that are available to the public on your website.

You can publish the calendar and make it available on a webpage with a URL you distribute only to the target audience. Or, you can leave the calendar unpublished.

As you add events, you can:

• Add the target audience members to the event distribution list, and then:
  • Send event announcements and reminders to the distribution list, or;
  • Set up event registration and invite the distribution list members to register for the semi-private events.