Add map links to events

What you can learn in this topic:

• Overview: Add map links
• How to add map links to events
• How to update map links
• What happens to map links when you subscribe or export

Overview: Add map links

People will be more likely to attend events you sponsor if they know exactly how to get to them.

By adding a map link to an event, you provide potential audience members with a map of exactly where the event venue is located as well as directions for how to get there.

You can include a map link with any event for which you can provide a valid location name, address, city, and/or zip code.

For example, you can search for:

• A place or landmark, such as Hamlin Park or Lincoln Memorial.
• A neighborhood, such as Capitol Hill, Seattle.
• A company name, such as Starbucks.
• A partial or complete address, such as 1200 5th Ave, Seattle.

Tip You can add only one map link to an event. If you want to link to other map locations, you can add the URLs either to the Notes or Web link fields in the Event Information form. For more information about links in the Notes field, see Use HTML code to format text in event and email notes.

How map links work

Trumba® Connect uses the Microsoft® MapPoint® Web Service to verify addresses and points of interest. After an address is verified, Trumba Connect provides you with a choice of links from 5 Internet map services:

• MSN® Maps
• Windows Live™ Local
• Google™ Local
• MapQuest®
• Yahoo!® Local

You can test each link and then choose which one of the 5 to add to your event.

How calendar visitors use the links

When you publish a calendar, the location in the event where you added the map link will be hot. Clicking the link displays a map of the location provided by the Internet map service that you chose when you set up the link.

For example, a Windows Live Local link was added to the Robert Schumann: Selected Lieder event shown in a published calendar below.

A calendar visitor can click the location link to display a Windows Live Local map of the event location.

Or, the visitor can click the event title to view event details where a thumbnail of the map appears. Clicking either the location or thumbnail displays the Windows Live Local map.

Tip Map links are also available to recipients of scheduled or one-time calendar email messages that you send. By clicking the titles of events in the email message, recipients open event detail pages similar to the one above.

How to add map links to events

1. Create a new event on any calendar that you can edit.
2. In the Event Information form, for Location, type the place name or address where the event is taking place.

   Tip Separate the elements of an address by commas or type them on different lines.

3. Click Add Map Link.
4. What you see next depends upon whether or not MapPoint can verify the location from the information you provided:
   • If MapPoint finds what it thinks is an exact match, a map link field is added to the Event Information form:

     

     Go to step 8 below.

   • If MapPoint finds more than one potential match, you see:

     

     For Locations found, choose the location you want, and then go to step 5 below.

   • If MapPoint is unable to verify the location, you see:

     

     In the Location displayed box, provide additional location information, and then click Verify Location. When MapPoint verifies the location, go to step 5 below.

5. Click Copy to "Location displayed" field to replace the information you typed with the exact address that MapPoint identified.
6. For Map link, choose the Internet map service link that you want to add to your event.

   Tip Choose a service and then click Test link to compare map service results.

7. Click OK to add the map link to the event.

   A map link field is added to the Event Information form and the Add Map Link to the right of the Location field changes to Update Map Link.

8. You can change the Internet map service link at any time by choosing a different service from the Map Link drop down list. It's a good idea to test the link if you change services.

   

Tip After you create your first map link, a new link called Recent Map Links appears to the right of the Location field in the Event Information form. Clicking the link opens a list of up to 20 locations for which you have created map links. Locations you use frequently stay toward the top of the list. When you create a new event, you can quickly add a location and map link by choosing the appropriate location from the Recent Map Links list.

How to update map links

If the location for an event changes, you may need to update the map link associated with the event.

1. Display the calendar that contains the event that you want to update and click the event title.
2. In the Event Information form, click Update Map Link.
3. In the Event Location window, type the new address information, and then click Verify Location.

   If MapPoint finds more than one location, for Locations found, choose the location you want, and then go to step 4 below.

   If MapPoint is unable to verify the location, in the Location displayed box, provide additional location information, and then click Verify Location. When MapPoint verifies the location, go to step 4 below.

4. Click Copy to "Location displayed" field to replace the information you typed with the exact address that MapPoint identified.
5. For Map link, choose the Internet map service link that you want to add to your event.

   Tip Choose a service and then click Test link to compare map service results.

6. Click OK to add the map link to the event.

What happens to map links when you subscribe or export

Map links you create in Trumba Connect are not available:

• In a calendar in Apple iCal after you subscribe to a Trumba calendar.
• In iCalendar (.ics) or Comma Separated Values (.csv) files that you export from Trumba Connect.

Tip Map links are available when you subscribe to an RSS feed of a published calendar. Clicking the event title in the RSS reader opens event details, where you can click the location or map thumbnail link to display the map.